In Malaysia there are three type of business organization known as:
- Sole Proprietorship means one person in business for himself
- Partnership means two or more person associated together for the purpose to conducting a business
- Companies means an incorporation association.
Sole proprietor and partnership did not required a company secretary but it a must for company. The Companies Act, 1965 under Section 139 stated that every company must have at least one Company Secretary. The office of Company Secretary shall not left vacant for more than one month at any time.
What is the meaning of Company Secretary and what are their duties?
Company Secretary is a senior position in a private or public organization, normally in the form of managerial position or above. In the United States it is known as Corporate Secretary and in Malaysia and UK it is known as Company Secretary.
The Companies Act, 1965 or the Articles of Association do not provide the Company Secretary's duties even though the Company Secretary is a known figure within his organization. Company Secretary keep Board Members informed of their legal responsibilities and he is the company's mere representative on legal documents and its their responsibilities to ensure that the company and its director operate within the law. It is also their duty to communicate with shareholder and to maintain company records, such as lists of Directors and Shareholders.
For more details please do not hesitate to contact me because as a Licensed Company Secretary I give free advice on how to form a Company
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